Key Points To Remember: 

Click Here For Call Recording

System Updates Already Pushed

• Green status buttons + "Offer Made" now auto-assign the lead to whoever clicked it — KPI tracking is now accurate automatically
• Attack list now reloads every 2 hours (was 3)
• A bug where a 5-day wait timer was incorrectly mixed into the 10-day nurture has been fixed
• A workflow pause glitch on May 5th caused some leads to get stuck — those were manually pushed forward; everything after should be fine
• New Acquisitions pipeline stages added: New Lead → Attempted → Connected & Verified — these help you see exactly which leads have never been called vs. just not answered

How the Attack/Revival Cadence Now Works

• Attack list: leads cycle every 2 hours for 10 days, then move to Revival
• Revival list: calls every 4 hours, 4 hours, then 1 day — repeating for 20–30 days
• After that: 30-day wait, then called once/day for 14 days, then another 30-day wait — cycle repeats

Buyer Management Rules

• Upload buyers with the "buyer" tag — system auto-checks if they're already qualified
• If uninterested in a specific deal → leave status as-is
• If they stopped buying → mark Inactive
• If they never respond or are a bad contact → Blacklist (stops future texts)
• Always fill in the deal marketing street address, even on custom messages — otherwise you can't search/track who received which deal

Drip Texts

• Drips are worth it even at scale — one client got 7–8 contracts in 3 weeks just from drips after pausing marketing
• The opening drip message that gets the best response rate: "I have a house I'm selling fast for cash — interested before I list with an agent?"

Workflow Editing Rules

• Never copy or delete existing workflows — only edit them in place
• Only edit SMS steps and wait timers — leave everything else (non-SMS, non-wait-timer actions) untouched
• Seller and buyer communication workflows are now in the Open Automations folder so clients can customize them

Inbound Call Routing

• Currently, inbound calls ring everyone at once — whoever answers first gets it
• An IVR (smart routing) setup is being built to separate acquisition vs. dispo calls and ring assigned reps first

Sequential Lead ID (coming soon)

• A sequential deal ID system is being built using a custom value + math operation in GHL workflows
• Starting number recommended: 10,500 (so it looks like a real reference number, not "deal #3")

Wave Dialer / Phone Number Health

• Check number health under Reports → Number Health
• Watch for "Blocked by Carrier" column — that's the critical one
• If a number shows as spam: pause it for 30+ days or replace it
• Numbers with very low answer rates on small call samples (e.g., 10 calls) may just be statistical noise — not necessarily spam